ambasada norveske

Call for Service Contract With Short – term Consultants for Group 484 on project cooperation financed by Royal Embassy of Norway in Belgrade

ambasada norveskeBackground

As of December 2015, the Group 484 has been implementing a “Solidarity Network: Building the Common Efforts for Refugees and Migrants Protection”, a project financed by Royal Embassy of Norway in Belgrade, designed to develop support and protection services targeting the most vulnerable among refugees and migrants at the Western Balkan route and to enhance coordination and networking among agencies and organisations providing assistance and facilitate inclusion of local CSOs and strengthening of local resources.

The project aims to particularly support national and local organisations motivated to further increase their efforts in such a way to enhance the quality of assistance and develop a wider range of support and protection activities in Serbia and in Macedonia.


The purpose of the service contract is to ensure access to consultancy services for assistance in assessment of project proposals, following up documents, monitoring of project implementation, fieldwork and other related activities for the period up to the end of the project.

Scope of work and other requirements

Group 484 will contract consultants with experience and competence in project assessment, monitoring and evaluation, humanitarian assistance and protection.

Total budget for sub-granting is foreseen up to EUR 337,194

Selection criteria

The offer

Interested consultant should develop and submit the proposal in English language to respond to below mentioned specific tasks.

The proposal should include:

  1. CV of experts involved emphasizing only relevant experience;
  2. At least two references

The offer should be sent via e-mail to:

The last day for submission: 4th February, 2016, 1 pm CET


Short – term Consultants


Group 484 will launch Call for Proposals in late January 2016 and the applicants will develop and provide effective and appropriate direct assistance and protection of migrants and refugees in Serbia and Macedonia particularly in following areas:

  • Distribution of food and non-food items;
  • Provision of health services;
  • Information and referral services in order to facilitate access to services and rights and mitigate the risks of exploitation;
  • Access to temporary shelters;
  • Psychosocial support targeting children and UASCs (and other vulnerable persons);
  • Activities promoting positive attitudes towards and integration of refugees and migrants.

2.The parties and key personnel

The Consultants will carry out the assignments in close cooperation with the staff of the Group 484. The main contact person at the Group 484 will be Gordana Djurasevic.

3.The assignment

Any contracted assignment may, inter alia, be composed of the following elements:

3.1. Needs assessment in order to help Group 484 in targeting of crucial topics for humanitarian and protection aid to be provided in Serbia and Macedonia during the migrant crisis.

Consultants will be tasked to:

  • To do assessments of the needs of migrants, local communities and institutions related to above mentioned areas in close coordination with relevant local and national stakeholders (institutions and local CSOs)
  • Produce written report on the assessment needs

3.2. Carry out review and evaluation of application documentation packages in order to help the Group 484 in the assessment of their quality, and propose necessary follow-up, hereunder:

  • work plans and budgets with focus on goals and planned results, risk analysis and risk management and exit strategies;
  • assessment of internal control and administrative procedures to ensure that granted funds will be utilised in an accountable and transparent manner;
  • shortlisting the recommended applications for possible support based on the priorities in the relevant call for proposals and related criteria.

Consultant will be tasked to:

  • Attend to Group 484 information dissemination and orientation session prior to the project start-up
  • Review all project proposals and evaluate proposals in written according to the Group 484’ evaluation form
  • Present all findings and comments related to the evaluated project proposals

3.3. Plan and implement set of monitoring activities (visits, phone interviews and other activities performed by the M&E expert)

Consultant will be tasked to

  • Review interim and final narrative and financial reports and project documentation;
  • Field visits and other inspections;
  • Advice on the use of local auditors, and on the role, integrity, qualifications, and competence of different local auditors;
  • Assess evaluation reports and wider assessments of grantees’ performance in project implementation.


Consultants should demonstrate their experience and competence in:

  • Grant management (all aspects of the grant management cycle, especially with experience in projects related to humanitarian aid)
  • Working with development of Civil Society Organisations and state institutions involved in migrant crisis in Serbia and Macedonia
  • Working with Government, international and donor entities in humanitarian and protection efforts in Serbia and Macedonia
  • Working with the above mentioned thematic priority areas in particular
  • Language skills (English written and spoken)

Minimum requirement is university degree and at least 3 years of relevant working experience.

5.Time schedule and milestones

Time schedule, milestones and scope of work shall be agreed upon between the Service Provider and the Group 484 according to the nature of each assignment.


  • Duration of the assignment is seven months (January- August 2016.). Duration of the assignment correlates with duration of the project. The daily rate chargeable by the Consultant / Consulting Company shall be limited to the RSD equivalent of up to €120. This rate shall cover all social costs and insurances necessary for the consultant to operate in accordance with relevant national legislation. The amount will be paid to the Consultant based on timesheets that needs to be delivered after completed task to Group 484. Total amount for this assignments shall not exceed EUR 7000. This rate shall cover all social costs and insurances necessary for the service provider to operate in accordance with relevant national legislation.
  • Travel and other local costs will not be covered for activities within the city of Belgrade.
  • Travel costs, per diem and other relevant costs for execution of consultancy activities outside Belgrade shall be calculated by service provider in budget proposal and be a part of above total amount
  • The service provider will maintain ICT equipment necessary for the execution of the consultancy.


We inform all interested candidates that on 4th February, 2016, 1 pm CET receipt of applications for the competition is completed. We will contact only those candidates who are shortlisted.

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